At Destination Leavenworth, we work hard to provide a pleasant vacation experience that will bring you back again and again. To assure that your stay is as problem-free as possible, please read through our policies. If you have any questions, feel free to call our office.
There is a 2-night minimum stay requirement for all reservations with the exception of a 3-night minimum stay that applies to the following holiday weekends: Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and a 4-night minimum for the last two weeks of December and the first few days of January. Please note the following:
White Water Lodge, Leavenworth Retreat and Edgewater Lodge have a 3-night minimum stay all summer long.
The nightly rental rate for each property is listed on its Destination page for a specific number of guests. The per night rates vary between Standard (all non-holiday, non-festival, Friday and Saturday nights from April to May and from Sept. to November, and all week during the Summer and Winter months, excepting holidays and festivals); Discount (Sunday to Thursday during the Spring and Fall); Holiday (major holidays) and Festival (Oktoberfest, Christmas Lighting and the last 12 days of December).
Children are welcome.
Dogs may not be brought to a Property that is listed: No Dogs.
Dog-friendly properties are limited to a maximum of two dogs per property. Owners are asked to bring their own bedding for their dogs. Dogs are not allowed on the furniture. Owners are required to clean up after their dogs outside. Dogs must be leashed at all times and cannot roam free outside.
Advanced Lodging Pre-payments
A 50% prepayment is required on all reservations made more than thirty days in advance of your scheduled arrival, with the remaining balance due thirty days prior to arrival. If you are reserving a property within 30 days of the arrival date, the total reservation amount is due at the time of the reservation.
We accept Visa, MasterCard, Discover and American Express. Personal or bank checks are accepted up to 30 days before your arrival date.
When making a reservation for one of our properties, this home is set aside for your use and is no longer available for other parties to book. Your reservation is an agreement to stay at a specific Unit on the date that you have selected. There are NO REFUNDS. With a thirty (30) day notice or more, guests may reschedule, or receive a credit to your account. The credit in your account must be used within one (1) year from date of cancellation.
Taxes: State and local taxes are in addition to the Rental Rates and Fees.
Cleaning: There are no cleaning fees, upon departure, with the exception of one-night stays. Failure to leave the Unit in a neat or orderly fashion, leaving the house in a filthy condition or neglecting to follow the instructions listed under Departure above will result in a $25 per hour cleaning charge for each hour of work.
Smoking and Pets: If smoking occurred, or dogs have been brought to non-dog friendly properties, there will be a minimum fee $250 to clean the Unit.
Hot Tub: If the Unit has a hot tub and if abuse or misuse of the hot tub results in a need to dump, sanitize, and refill the hot tub, there will be a $50 cleaning charge.
Outdoor Fires: All outdoor fires, including campfires, fire pits, and fire rings are prohibited at Destination Leavenworth properties. We live in a dry area known for wildfires, and this is policy acts as a protection against forest fires and guest liability for starting a forest fire. TV and Telephone Charges: If Occupant incurs long-distance or pay per view charges, there will be a $10 service fee in addition to the charges for the calls or pay-per-views made.
Lost and Found: Upon request, we will attempt to locate a lost item and mail it to you. A handling fee of $5.00, plus the cost of postage (and insurance, if requested), will be charged. If a special trip to the home to find your item is required, there is an additional charge of $25. Items left in homes and not claimed after thirty days are donated to a local charity.
Signor is responsible all for damages, accidental or otherwise.
Security Deposits-if Damage Insurance is not Purchased
Security Deposit payments will be deposited and held in a non interest bearing account. Refunds, less the full cost to replace, repair or restore damages will be refunded within fourteen days following check out.
As a part of your stay, you may purchase a Vacation Rental Damage Protection Plan designed to cover unintentional damages to the rental unit interior that occur during your stay provided they are disclosed to management prior to check-out. If purchased, the policy will pay a maximum benefit of $1500 for condos and cabins and $3000.00 for homes and lodges. Any damages that exceed the above stated benefits or are not covered under the plan will be charged to the credit card on file. If, during your stay at one of our rental properties, an insured person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to the maximum benefit of $1500 (for condos and cabins) and $3000 (for homes and lodges). Certain terms and conditions apply. Full details of the Vacation Rental Damage coverage are contained in the Description of Coverage or Insurance Policy www.vacationrentalinsurance.com/g20vrd. The Vacation Rental Damage plan can be purchased up to the time the final payment is made for your reservation. By submitting payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay Destination Leavenworth any amount payable under the terms and conditions of the Vacation Rental Damage. Please contact Destination Leavenworth directly if you do not wish to participate in this assignment. If you do not wish to purchase the Vacation Rental Damage Protection, a Security Damage Deposit will be required at the time of booking, which must be made by telephone.
Change in Number of Guests or Stay
Registered Occupant must inform Destination Leavenworth of any change in the number of guests before arrival. Additional guests may be charged and subtraction of guests may be credited prior to arrival. There will be no refund for deletion of guests after the arrival date. There will be no refund for any unused portion of your stay.
Vacation Rental Travel Insurance
CSA Vacation Rental Insurance has been made available with your reservation. Vacation Rental Insurance reimburses for pre-paid, non-refundable expenses due to certain unforeseeable circumstances that may jeopardize your vacation investment and force you to incur unplanned expenses. We strongly recommend you purchase this valuable protection. If declined, at the time of booking, you acknowledge you have read and understand our cancellation policy and choose not to purchase Vacation Rental Insurance on behalf of all occupants.
Conditions of Occupancy
Guest Registration Agreement
The Guest/Cardholder making an advance lodging reservation and identified as the Occupant of Premises on the Guest Registration Agreement (Agreement) must be an adult 21 years old or older and must be an occupant of the Vacation Rental Unit (Unit) during the entire reservation period. An Agreement must be signed and returned to Destination Leavenworth within ten days of making your reservation, or prior to your arrival, if less than ten days.
All occupants must be listed as registered guests on the Agreement. The maximum occupancy of each Unit is listed on website. Occupancy is strictly limited to the number stated in the unit description. Exceptions may be granted for Infants and Toddlers. Please contact the Front Desk for requests and approval. Extra roll-away beds (unless listed under the Destination property) or sleeping bags are not allowed. We reserve the right to cancel any reservation made under false pretenses, for families or groups exceeding the occupancy of the house or other legal reasons.
House parties are prohibited at any time. Should a house party occupy a rental home, the rental will terminate immediately without a refund. The person making the reservation shall be held liable for any damage to the property, its' contents or surroundings and will not receive the benefits of the Accidental Damage Program.
Vehicles & Parking
Each property on the Destination page of our website has a maximum number of authorized vehicles that may be parked at each unit. Parking on the property is limited to general passenger vehicles including passenger cars, pickup trucks and vans under 10,000 gross vehicle weight or motorcycles. Tents, campers, mopeds and go-carts are not permitted. RV’s and motor homes are not permitted, unless it is your only means of transportation. However, no one can sleep overnight in any vehicles.
All Destination Leavenworth properties are smoke-free. No smoking is permitted. Please contact the Leavenworth Chamber of Commerce (509-548-5807) if you wish to find properties that permit smoking. If smoking occurs, the minimum cleaning fee will be $200.
After 3 p.m. Early Check-In at 1 p.m. is contingent upon the Unit being cleaned and ready. Early Check-In will not be authorized until the day of arrival. Check-Ins earlier than 1 p.m. for the same day will be charged a half day's rate.
Express Check-In: We now have express check-in at all of our homes, cabins and lodges and most of our condos. Express Check-In allows you to go directly to your property and use a designated and timed code to enter your Unit. Once your Agreement is signed and returned and your final payment received, your Express Check-In code will be emailed to you. It will be sent within 5 to 7 days of your arrival.
Before 11 a.m. Occupants must Check-Out by this time in order for us to prepare the Unit for the next guest. Late checkout of up to two hours may only be authorized on the day of departure, and is dependent upon whether there are arriving guests. Late Check-Outs past 1 pm and unapproved late check-outs past 11 am will be charged a half-days rate .
In the unlikely event that we have to make any changes to confirmed reservations, we will advise you at the earliest possible date and attempt to locate another unit for your stay. In the event we are unable to deliver the unit under this agreement because of fire, eminent domain, flood or other act of nature, delay in construction or any other reason and no suitable substitute can be found, all payments shall be refunded.
Guests are subject to immediate eviction and removal from the Unit and Property if:
- Fireworks are set off at any of our properties
- There is a discharge of firearms of any kind
- There is a campfire, whether in a fire pit, ring or otherwise.
- Complaints of noise, loud music, foul language or otherwise disturbing the peace of the neighbors are reported
- There is noise and disturbance outside the home after 10 pm
- Number of occupants exceeds the number of contracted guests
- Smoking is evident in and around the Unit
- Dogs are on rental properties that prohibit dogs
- There are tents, campers or motor homes placed on the rental property without prior written approval
- Units are used as a place of commerce
- House Parties occur
- More than the maximum number of vehicles is parked on premises
- If your house is Pet Friendly, Dogs must be leashed at all times and cannot roam free outside.
The entire amount of rent will be forfeited if eviction occurs.
Use of unit & security of unit
Occupants agree to comply with the Owners and Management (DL) instruction listed in this agreement, posted on premises and listed in the Guest Directory.
Guest/Cardholder is asked to examine the Unit UPON ARRIVAL and to immediately report any and all damage(s) observed to Destination Leavenworth.
Guest is responsible for the security of the Unit and its contents, and any personal property of guests during the stay. When unit is unoccupied, doors must be locked and the outside light left on. Key codes, when used, are changed between guest stays for the security of the unit. Guest must leave the Unit in good condition.
Preparing to come
Items to bring
A "starter supply" of soap, shampoo, bath tissue (3 rolls per bathroom), a roll of paper towels, dishwasher detergent and laundry detergent is provided for your convenience. In addition, Destination Leavenworth provides a hospitality basket of coffee and tea as a welcome to you.
Some things you will need to bring are staple kitchen items: salt, pepper, etc., wraps, other paper products, and your food and personal items.
We cannot be responsible for winter weather conditions, so make sure that you have proper equipment (tires etc.) to drive in the snow and carry tire chains for driving over the passes. (Once a winter storm is over, our local roads are kept open and are in good condition for winter travel, and our driveways are plowed.) There are no refunds for road closures, however if both mountain passes (Stevens and Snoqualmie) are closed for more than eight hours on arrival day, guests may receive a credit voucher for that one day.
Staying at your destination
All reservations include sheets, towels, hand towels, washcloths, dishtowels and bath mats. Your beds will be made and towels set out in each bedroom.
Your Unit will be cleaned and inspected by a staff member prior to your stay. There will be no scheduled housekeeping visits during your stay. Please contact the DL office if anything has been inadvertently overlooked, and we will send a cleaner over to correct it. We are service-friendly and are happy to help you if you call us during your stay. If you wait until after you depart to let us know that something is not right, it would be too late to help you. Either way, there is no compensation for housekeeping issues.
Renters are responsible for the conduct of their guests, and are asked to maintain consideration for neighbors, including refraining from loud use of stereos, television, musical instruments or excessively loud conversation. THERE MUST be absolute quiet after 10 pm outside.
Grills have been set up on decks or patios where they are safe to use. For your safety, do not move a grill closer to the Unit. If the grill does not start, make sure the valve on the propane tank is turned on. If using a charcoal grill, please dispose of charcoals in an approved metal container, if provided, or leave the ashes or coals in the grill and out staff will safely remove them after your departure.
Our guests may send and receive faxes, have photocopies made and access our wireless internet free of charge at our office. When receiving faxes, make sure the sender notes your name and property name or number on the transmittal sheet.
Our rental homes have been decorated and equipped to satisfy the particular tastes and desires of the owners. All properties are furnished with heat, a fully equipped kitchen and a television. Many of the properties have air-conditioning, dishwashers and a washer and dryer. Several properties do not have TV reception and a DVD player is provided for your use. The furnishings are not to be moved or rearranged and are subject to change without notice. Any locked closets are reserved for the storage of the owner's private property and are not to be entered or damaged.
Several of our properties have elevators. Under no circumstances should unsupervised children be allowed in an elevator. NOTE: Any guest or guest's party who (through roughhousing or jumping in the elevator) causes the elevator to lockdown, resulting in the local fire department coming out to help you exit, is responsible for the service bill.
Telephone & Wi-Fi
For those properties that have telephones, local calls are free of charge. Long distance calls should be charged to a credit card or be made collect. Guests shall be charged for any long distance charges made to the property along with a $25 fee. If the property has Wi-Fi, it will be listed on the DL website and the Password will be supplied on a sign in the main living area. No downloading of illegal files from internet. Guest will be held liable for any violations.
Maintenance & repair
Just like your own home, our homes can experience unanticipated breakdowns. All efforts will be made to insure that all equipment and appliances are in working order and that any problems are resolved as quickly as possible. Although repairs will be made as quickly as possible, no refunds or transfers to another unit will be made. No maintenance or repairs are performed at night, unless it is an emergency.
Because of extreme dry summer conditions and the danger of forest fires, guests are permitted to have campfires only at homes or cabins that have approved, already existing fire pits or fire-rings. No fires are allowed otherwise. At these location, please make sure that your campfire is totally out before you go to bed or leave the premises. (To make sure it's out, stir the ashes up within the fire-pit or ring while dousing it well with water.
Hot tubs are provided for your enjoyment. Please refrain from excessive noise. (Sound travels at nights.) Splashing or unruliness that would lead to a problem in the care and maintenance of the tub. Follow the rules that are posted. Do not use soap shampoo, any substance in the hot tub. In locations with other houses near by, hot tubs are not to be used after 10 pm.
Risks & safety
Hot tub or Swimming Pool
Each hot tub and/or swimming pool is serviced by an independent, professional maintenance company according to County Health Code requirements. Guest must abide by the rules posted near the hot tub, and/or pool, and agree to hold harmless Owner and/or Management (DL) for any injury resulting from the use of the hot tub or pool. Use of the hot tub or pool is at occupant's and guest(s)' own risk.
No candles or open fires are allowed inside or outside the unit, except in approved wood stoves, fireplaces or outside fire pits (concrete liners.) Fire officials may ban fires during the summer. When that occurs, no fires are permitted. Children must be supervised at all times.
Calls to our Front Desk, after closing (5:00pm to 8:30am) will be routed through our answering service. If it is a property emergency, they will contact a DL staff member who is on call. Again, no maintenance is available after hours.
Before 11 a.m. Occupants must Check-Out by this time in order for us to prepare the Unit for the next guest.
Turn off all lights and appliances.
- In the summer, please turn the AC up to 78º degrees
- In the fall, winter and spring, please turn the Heat down to 60º degrees. DO NOT TURN HEAT COMPLETELY OFF.
All doors and windows must be closed and locked, and if a key was required to access the unit, it must be placed on the kitchen counter or if needed to secure the Unit, returned to the Key box at the Front Desk office.
Condition of home
Cleaning of the unit is provided upon departure at no charge, with the exception of reservations made for one-night stays. However, failure to adhere to the following will result in additional cleaning charges at the rate of $20 an hour (guests' credit cards are held on file for this purpose:)
- The home must be left neat and orderly, with furniture left as found
- All trash bagged and placed in outside containers. Use Recycling bins, if provided
- Kitchen cleared of trash and food, refrigerator emptied
- Carpet and floors free of excess food, debris and dirt
- Wash all dishes or place in dishwasher, with the washer started
Items left in home
Please check the property for all your belongings, especially under beds and in drawers. We cannot be responsible for items left behind. Upon request, we will attempt to locate an item and mail it to you. A handling fee of $5.00, plus the cost of postage (and insurance if requested), will be charged. If a special trip to the home to find your item is required, there is an additional charge of $25. Items left in homes and not claimed after thirty days are donated to a local charity.
Booking your next stay
Book your next stay (non-holiday, non-festival) before your departure and receive a 10% discount on your next stay.
We are only able to book stays at properties for up to 365 days. You may reserve the same home for next year by leaving an advance prepayment of 50% during your current stay. You must reserve prior to check-out to keep your priority status.